BPS Group Privacy Policy

 

Welcome to BPS Group. We aim to provide the highest quality services and supporting you in growing your career. Since you are visiting this website now, you probably want to know what information we are collecting about you in order to provide services or to make your search for work as simple and safe as possible.

Who are we?
BPS Group companies are co-administrators of your personal data. BPS Group consists of:

 

  1. B8 Group Sp. z o.o. with its registered office in Świdnica (58-100), ul. Rynek 1A, entered into the Register of Entrepreneurs maintained by the District Court for Wrocław Fabryczna in Wrocław, 6th Economic Department of the National Court Register, KRS 0000526346, REGON: 243692946, NIP: 5732851579, with a share capital of PLN 100,000.00
  1. Service Technical Sp. z o.o. with its registered office in Wrocław (51-147), ul. Piotra Czajkowskiego 75/ 1, entered into the Register of Entrepreneurs maintained by the District Court for Wrocław Fabryczna in Wrocław, 6th Economic Department of the National Court Register, KRS 0000919846, REGON: 520005012, NIP: 8971896078, with a share capital of PLN 100,000.00
  1. PAT Solutions Sp. z o.o. with its registered office in Wrocław (51-147), ul. Piotra Czajkowskiego 75/ 1, entered into the Register of Entrepreneurs maintained by the District Court for Wrocław Fabryczna in Wrocław, 6th Economic Department of the National Court Register, KRS 0000969237, REGON: 521896390, NIP: 8952241152, with a share capital of PLN 50,000.00
  1. Fundacja FRS Równe Szanse with its registered office in Wrocław (51-147), ul. Czajkowskiego 75/7, entered into the National Court Register, KRS 0000937826, REGON: 520662974, NIP: 8952236412

BPS Group shall protect and respect your privacy. This policy describes your rights concerning your personal data and the steps we take to protect your privacy. We know it’s a lengthy document, but please, read it thoroughly. References to detailed information clauses are inserted in the final part of the document.

 

 

Explanations of selected terms

Firstly, we need to explain some terms used throughout this policy. This may seem obvious, but throughout the document you will be referred to as “the Candidate” or “you”. When we speak of “us” or “BPS Group”, we mean Co-administrators listed in the first part of the document, in the previous paragraph. Our offices are located in Wrocław, ul. Czajkowskiego 75/7. The entities who are co-administrators perform various activities through different companies and business lines. In the HR area these are, most notably, temporary work, payroll services, recruitment and selection, career transition, talent development, training and outplacement. Our another main activity is project management and engineering consulting. We provide comprehensive contract services with regard to planning and executing transport and lifting heavy, large size elements. We offer professional and comprehensive relocation services, assembly and disassembly of machines, transfer of production lines, including design and assembly services, and relocation of entire factories.

We use several computer systems to carry out our business activity. In certain cases, our clients and candidates are provided with open access to websites (“Portal”). Candidates and employees can also access dedicated websites. The portal allows searching and applying for job offers which the BPS Group and collaborating companies publish and which satisfy your interests, skills and experience.

Our policy is also a policy on information about people. This sort of information is commonly known as personal data or information allowing the identification of people. The term “personal data” is used throughout our policy.

 

 

Which personal data do we collect?

We collect, without restrictions, but sometimes with your express consent, the following personal data:

  • Your first and last name, date of birth, contact data, occupational qualifications (education, training, internships), job history and any other information you provided in your CV;
  • If you are accessing the Portal from your LinkedIn account or another social media platform: profile data:
  • If you contact us, we will be keeping a record of this correspondence;
  • Opinions about you from our employees and third parties with (or for) whom you work, along with other assessments; your opinions about third parties;
  • Your opinion about us and our services, through our satisfaction surveys;
  • We also collect information about using our website / Portal, including, but not only, the IP address, the browser, date and time, location, the country of data traffic, location data, logs and other communication, along with resources accessed by you. This information will make it easier to navigate our website / Portal in the future.
  • We also collect information for marketing and statistical purposes, including information about how you reply to emails, text messages, phone calls or marketing campaigns. We will be asking you for express consent, before sending marketing messages;
  • Images and videos with your participation in training and similar events (during which you will be able to request not to be filmed or photographed);
  • At your express request, information about any disabilities and accommodations that must be provided for you in the workplace; and
  • We may also collect other sensitive data about your health, if allowed by legal regulations. We would like to inform that as a part of recruitment process, we will be carrying out the necessary assessment, which may require processing the submitted data, and will be then publishing the results of such assessment in our recruitment data base, during recruitment and selection process;
  • We would like to inform that as a part of the selection process, the client may access the details of your public profiles in social media (Facebook, Twitter, LinkedIn, etc.) and other information and public registers solely for evaluating and verifying your professional experience and skills, and to ensure that your profile conforms to the employer’s culture and values.

 

 

 

Why do we use personal data?

We collect and process personal data to:

  1. assist in searching for job offers that match your profile, assist in training and promote the process of applying to new projects / jobs. This includes sending CV’s to potential employers and informing about future employment possibilities via email, phone, mail and/or other forms of communication;
  2. With your consent, we can use your contact data for marketing purposes, e.g. via email, messages and phone;
  3. Further develop, test and improve our websites / portals or other, existing (or new) systems / processes, to make the search process even simpler for you;
  4. Carry out statistical and analytical studies, e.g. in order to compare our efficiency of placing candidates with clients in various business and geographical sectors and to identify factors that may affect any differences observed by us;
  1. To provide the data to third parties (see below);
  2. If needed, to observe any legal requirements; and
  3. We process your personal data to:
  • Promote safety and security of people, objects, systems and property;
  • Ensure conformance with internal policies and procedures;
  • Manage communication and other systems used by us (including internal contact data bases);
  • Examine and react to incidents and complaints;
  • Internally promote the organisation of training activities and use such content (in case of images and videos taken during training), to disseminate, internally and externally, similar sessions among third parties. In any such case, your express consent will be requested.

 

Legal basis for processing your personal data

By law, we are required to have legal basis to process the information about you that we have. The legal basis may be:

  • Concluding a contract or preliminary activities before concluding a contract.

Regardless of whether we process your personal data in order to conclude and manage your contract before concluding the contract or after commencing work.

  • Conformance with binding legal requirements

Sometimes your personal data must be processed to satisfy regulatory and legal requirements. Public organs, such as tax, financial and data protection authorities, may demand your personal data from us in order to perform their legally mandated functions (e.g. to prevent or investigate crime). In such cases we will be legally required to provide your data.

  • Pursuing our legally justified interests

Your personal data are also processed in the legally justified interest of co-administrators of personal data, in order to carry xxx out the basic rights of individual companies or third parties, except if these interests are prevailed by interests or basic rights and liberties applying to you. This means that processing of your personal data to carry out xxx the legally justified interests of the co-administrators of personal data stems from due adequacy and respect of your interests, rights and liberties.

Additionally, we may obtain your consent for processing personal data, which constitutes another legal basis.

 

Are you required to provide personal data requested by us? 

You are not required to provide us with your personal data, but the inability to process the minimal amount of information about you may prohibit us from collaborating with you or providing our services to you. You may also limit services that you may receive from us, if you decide to limit the personal data provided to us.

 

Are we processing your personal data without human intervention?

The company sometimes makes decision on the basis of automated systems / processes (such as profiling) to provide contracted services to you and our clients. For example, if our clients are searching for candidates to fill vacancies, we may, in order to shortlist candidates, search our candidates lists using automated processes that take into account your availability, skills, remuneration and, in certain cases, instructions previously received from our clients. This way we can identify candidates that best match our clients’ requirements. You may rank higher depending on factors that satisfy our client’s requirements.

 

For how long are your personal data stored?

The company may store your personal data no longer than for 5 years. If you conclude a contract with the Company, we will be storing your personal data for a longer period, in order to maintain conformance with the binding legal and contractual stipulations. In particular, this applies to tax and financial regulations, including payroll and payment data, etc.

 

Are we making your personal data available to third parties?

As shown above, it may be necessary to provide your personal data to third parties. This is done to assist certain co-administrators in achieving the goals specified above. We do this in the following circumstances: 

  • With our suppliers. For example, we may conclude a contract with a supplier to perform administrative and operational activities supporting our relation with you. The supplier(s) will be bound by contractual stipulations and legal regulations to maintain confidentiality of your data and respect their privacy. Also, they will only have access to such data as are needed to perform their functions. As a rule, such suppliers are suppliers of IT services (who host or support our IT systems), building management companies (who are responsible for physical security in our buildings and consequently need to have information about you to allow you access to such buildings) and suppliers of accounting, payroll and financial management services, the so-called back-office. We also conclude contracts with suppliers who provide IT services and solutions that may cover video calls and competence assessment tools.
  • Your personal data will be provided to: Our clients / potential employers, who have jobs offers that may interest you or who are interested in your profile. Each of these entities fulfils contractual obligations and obligations to maintain the confidentiality of your data, both towards you and us;
  • Public authorities, regulatory bodies and law enforcement agencies, if we believe that we are legally obligated or authorised to do so or this is reasonable; and
  • As a part of due diligence analysis concerning a merger, acquisition, change of service provider or other business transaction for which we may disclose your data to a potential seller or buyer, a new service provider and their advisers.

 

 

Are we sending your personal data outside European Union?

Your personal data may be sent to and processed in one or several states within European Union and outside.

If your data are sent to states outside EU, such states will only include states that the European Commission considers to ensure adequate level of protection (the list of such states is available at:

https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/adequacy-decisions_en.

if we, as co-administrators, implement adequate measures to protect the privacy of your information (namely standard data protection clauses approved by the European Commission, which can be found here:

https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en.

 

What are your rights?

  • Right to access and obtain a copy of your personal data

You have the right to demand a confirmation of whether we process any of your personal data. If we do so, you have the right to access them and ask us how we process your data. In some cases, you may ask us to provide an electronic copy of your personal data. In limited cases you may also ask us to transfer your personal data, which means your data, in a structured format, will be provided to you or a third person, at request.

  • Right to correct your personal data

If you can prove that your personal data in our possession are incorrect, you may request to update or correct them. If an open access system is in place, e.g. via the Portal, we will ask you to update them yourself.

  • Right to delete / to be forgotten

In certain cases, you have the right to demand to have your personal data deleted. A request may be submitted to have your personal data deleted, upon which co-administrators will determine their usefulness, because exercising this right may be subject to other rights or legal obligations on storing the data. If there are no obstacles in executing your demand, the co-administrators will delete your personal data with no undue delay.

Please be warned that we will not be able to continue to provide services once you delete your data. You will have to make your data available again, if you want to use our services in the future.

  • Right to limit processing

In certain cases you have the right to demand to limit the processing of your personal data. However, such limitation may limit services in some cases.

  • Right to object

To the extent your personal data are processed on the basis of the co-administrators’ justified interests (and not on any other basis), you have the right to file an objection at any time.

If you wish to exercise your rights, please contact us at:

office@servicetechnical.pl 

If you send us an e-mail using your rights, we will require to have your identity confirmed before such request can be accessed.

You have the right to file a complaint with personal data protection authority.

 

How to contact us?

If you have any questions or doubts concerning this Privacy policy or wish to further clarify how your personal data are protected, e-mail us at address office@servicetechnical.pl. 

 

Detailed information clauses:

 

Last revision: May 04, 2022